Appears only when the dialogue box is accessed from an open document or from a results or folders list where documents have been selected. Use this tab to identify the documents you want to email.

Documents

Select the checkboxes of each document you want to email. Clear the checkboxes of any documents you do not want to email.

Subscription Status

Appears to the right of each document title. Indicates one of the following:

• In Plan. The document is available within your subscription plan.
• $nnn.nn. The document is not available within your subscription plan, and this is the cost of accessing it.
• Accessed ($). The document is not available in your subscription plan, but you have agreed to the access charges and accessed it.

Matter

Appears to the right of each document title. Identifies the matter ID assigned to each document. If no matter ID is assigned, "-None-" appears.

Use this tab to identify or verify the documents you want to email. Also use it to identify the document format to use and whether to group multiple documents into one file or to send them as individual files. Finally, use it to enter the email addresses of the intended recipients, a subject line, and any message text. (Some of the options listed in this section may not appear, depending on what you are emailing.)

Email

Select or verify one of the following options, depending on what you want to email:

• Full documents for selected results
• Attachments only for selected results, where available
• The following results from your AU Cases results list for (n) If you enter nothing, the first 250 of the top 1,000 are emailed. To change this, enter result numbers, ranges of result numbers, or a combination of both equaling up to 250 selections. Separate ranges and numbers with commas.
• Include document attachments, where available

If you choose to send selected documents, select the Include document attachments, where available checkbox, if you also want to send any available document attachments.

Document Type

Select the format in which you would like the documents to be sent as follows:

• Portable Document Format (.PDF). Choose this to send the selected documents in Portable Document Format. PDF files can be viewed using the Adobe^® Acrobat Reader, an application that can be downloaded free from the Internet.
• Microsoft Word-compatible (.DOCX). Choose this to send the selected documents in Microsoft Word 2007 format.
• WordPerfect-compatible (.WP). Choose this to send the selected documents in WordPerfect-compatible format.

When attaching multiple documents

Select one of the following options from the drop-down list:

• Group and save documents as a single file. Select this to send all the selected documents in one file.
• Save as individual files. Select this to send each selected document as a separate file.

Compress files in .ZIP format

Select this to send the selected documents in a single compressed (.ZIP) file. Compressed files take up less storage space.

Note:

Files stored in a ZIP archive file can be viewed and/or extracted from the archive file using WinZip^®, an application that can be purchased and downloaded from this location: http://www.winzip.com/downwz.htm.

Filename

Enter the name you want to assign to the emailed file or files. Based on your earlier selections, Lexis Advance Pacific automatically supplies the correct file extension (.PDF, .DOCX, .WP, or .ZIP).

To

Enter the email addresses of up to 5 recipients. Separate each email address by a semicolon (;).

Subject

Enter the text you want to appear in the email's subject line.

(Unlabeled Text Box)

Enter up to 4000 characters of messsage text. If desired, select any entered text and select the Bold, Underscore, and/or Italics icons above the text box to apply the chosen formatting to it.

Use this tab to specify formatting options. (Some of the options listed in this section may not appear, depending on what you are emailing.)

Include the followng in the delivered document

Select the following checkboxes to include the corresponding item. Clear the checkbox to exclude the item.

• Cover page
• LexisNexis^® logo
• First and last name on cover page and within footer
• Page numbering in document. If selected, specify location: Top-right, Bottom-centre, Bottom-right.
• Embedded references as links. If you want embedded legal citations to be italicized, select the corresponding checkbox.
• Users' annotations, highlights, and notes

Font Type

Select the font to use in the selected documents. The Times New Roman font is best for cases, statutory materials, and long documents that are typically read in printed form. Courier is best for tables and other types of content where accurate vertical alignment of characters is needed.

Font Size

Select the desired font size for the selected documents.

Styling

Select the following checkboxes to apply the corresponding formatting.

• Bold search terms
• Italicise search terms
• Underline search terms
• Bold reporter page numbers

Appears only when documents with specific content are selected. Use this tab to select content-specific options. For example, for CaseBase documents, select the following checkboxes to include the corresponding item or clear the checkbox to exclude the item.

• Include CaseBase Signals
• Include Abstract (CaseBase only)
• Include Catchwords and Digest (CaseBase only)
• Include Litigation History (CaseBase only)
• Include Cases Referring To This Case (CaseBase only)
• Include Publications Referring To This Case (CaseBase only)
• Include Cases Considered By This Case (CaseBase only)
• Include Legislation Considered By This Case (CaseBase only)