Email Page

You can email either your results list or an individual document. To do this, provide the information for each tab of the Email dialog box. Details about each item on the dialog box are provided below.

Note: Different options may be available depending on what type of document you are emailing.
Selected Documents (n) tabLists the document titles of the documents you selected to email. If you want to remove any documents from the email delivery, you can either clear individual documents, or click Select: None.
Basic Options tab
Select one of these options, depending on whether you're viewing a results list or a specific document:
  • Full documents (n)- Select this to email all the documents you selected.
    Note: Select Include document attachments, where available to also include any attached documents associated with the items you are emailing. See How do I deliver the document attachments associated with my results? for details.
  • Full document attachments only (where available)- If any documents you want to email contain attachments, you can choose to email only those attachments (and not the related documents).
  • Results list for <Content Type>- Select this to email the results list (not the documents themselves), and then enter the specific results you want delivered. You can email any 250 of the first 1,000 results.
  • Include document attachments, where available- If any of the documents you want to email contain attachments, you can include those attachments in the delivery. (If you want to email just attachments, select the Full document attachments only (where available) option, above.)
  • Include Bibliography- Select this option to include a bibliography of the sources you are you saving.
File type
Select the format in which you would like the documents to be emailed.
Note: If you are emailing attachments, they will be delivered in their native format and these options will not be applicable.
  • PDF- Emails the documents in a single .pdf document. Files downloaded in .pdf format can be opened and viewed using a PDF viewer, such as Adobe® Acrobat Reader. (Acrobat Reader is an application that may be downloaded free if you do not already have it.)
  • MS Word (.docx)- Emails the documents in Microsoft Word 2007 format.1
  • MS Excel (.xlsx)- Downloads data about your results set so you can analyze the data. Data might include headlines, case name, publication name, jurisdiction, and so forth - depending on the type of results you are viewing.
  • Rich Text Format (.rtf)- Sends the documents in .rtf format, which is viewable by many different text editors.
When attaching multiple documents
Select one of these options:
  • Group and save documents as a single file- Select this to format all the documents you selected into a single file.
  • Save as individual files- Select this to format each document you selected in separate files.
Compress files in .ZIP format
Select this checkbox if you want to send the files in a compressed (ZIP) file format.
Tip: Why would you choose to compress your files? Some email servers are unable to accept large file sizes, so smaller, compressed files are more likely to be received. Additionally, compressed files take up less space in the recipient's mailbox. Finally, when downloading, compressed files take up less space on your computer's local drive. Files sent in ZIP format can be opened and viewed using any file compression application. You can search the Internet for a list of programs (both paid and free) you can use to do this.
Specifies the name associated with the emailed file. You can accept the default or change it.
Enter up to 5 recipients' email addresses, separated by a semicolon (;).
Enter the text you want to appear on the subject line of the email.
Enter any notes you want to appear in the body of the email, above the document text. You can use the associated options to apply bold, italic, or underline formatting to text in the note.
Formatting Options tab
Include the following in the delivered document:
  • Cover page- Select this if you want an introductory cover page as the first page in your document.
  • LexisNexis® logo- Select this if you want LexisNexis® branding in your document attachment.
  • First and last name on cover page and within footer- Select this to include both your first name and last name on the cover page and in the footer of your documents.
  • Page numbering in document- Select a position for the page number from the related options.
  • Embedded references as links- Select to embed citations and other references within the document and hyperlink them. (Select Italicize embedded legal citations if you want the embedded legal cites to appear in italic type in your documents).
  • Users' annotations, highlights, and notes- Select to include document markup from the user, and then specify what type of markup you want included: edits from all users (including your own) or just edits made by others (and not you).
Font type
Select the font to use in your documents.
Tip: The Times New Roman font is best for cases, statutory materials, and any long documents that are typically read in printed form. Courier is best for tables and other types of content that don't display well with varying font widths.
Font size
Select the desired font size for your documents.
Line spacing
Choose either single or double spacing for your documents.
  • Double-spacing is not recommended for documents using dual column format.
  • Double-spacing is not applied to tables, case citations, or spreadsheets.
  • Bold search terms- Select this if you want pagination to appear in bold type in your documents.
  • Italicize search terms- Select this if you want your search terms to appear in italic type in your documents.
  • Underline search terms- Select this if you want your search terms underlined.
  • Bold reporter page numbers- Select this if you want page numbers from the associated reporter to appear in bold type.
Content-Specific Options tab

The options that appear on this tab depend on the type of results you are attempting to deliver.


Deliver full case document: Select this option to deliver the full case document, along with these options:

  • Show Shepard's Signal™ indicators- Select this to include the Shepard's Signal indicator symbol next to cites in the document. These indicators help you understand whether the cite references "good law".
  • Show Headnotes- Select this to include the headnotes for the case with each document.
  • Show Core Terms- Select this to include the core terms for the case with each document.
  • Show Case Summary- Select this to include the case summary with each document.

Deliver Case Summary only: Choose this option to deliver only the case summary.

Note: If no case summary for a delivered document exists, the document will be delivered instead.

Number of Columns- Choose one of the following: Dual (save case law documents in dual column format) or Single (save documents formatted in a single column).

News, Publications, etc.
Include classification information, like language, publication type, and subject keywords: Select this option to include all the metadata about the article or articles you are downloading.
Law Reviews

Include Annotations - For secondary materials that are annotated, select this to include the annotations.

Include video transcripts- Some practice guides include instructional videos. Select this option to include the written transcripts for these videos in your delivery.

Statutes, Administrative Codes, etc.
Select Include annotations to include any annotations that are associated with the statutes.
SubmitClick this to email your documents.
CancelClick this to return to your search results without emailing your documents.

1 Once the document is saved to disk and you are viewing it in Microsoft® Word, you can view any of the LexisNexis legal links in the footer by first double-clicking on the footer. Once you do this, the footer (along with the links in it) become active. From here, to open the corresponding web page, press Ctrl as you select the specific link you want to view.

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