How do I share a document in my results with other users?
You can share folders, documents, notes, and other items with other users by placing them in a shared folder. The users you share the folder with can add documents and add or modify notes.
When sharing a folder or item in a folder, you have two options. You may easily share with other users in your organization by simply selecting their name. You may also share with users outside of your organization (i.e. outside counsel) assuming the recipient has access to LexisNexis research services.
To do this:
- In your results list, select the documents you want to share.
- Select the Add to folder icon at the top of the results list and select Choose a folder. The Add to Folder dialog box appears.
- Click the Share With Others tab. The view changes to show sharing options.
- To share with others inside your organization: Enter the user name (starting with last name), and select the user within your organization. To share with others outside of your organization: Enter the person's email address in the field. Once you share with a user outside of the organization, they will receive an email notifying of the invitation to the shared folder or item. The person must be a LexisNexis ID holder in order to sign in, accept the sharing invitation, and view the contents.
- In the list of people you are sharing with, for each user, select Editor or Viewer. Editors may view and modify notes you save with the folder, and add notes of their own. Viewers may only view notes.
- Optionally, click
to remove any users from the selected list. - At the Save Options tab, select the folder where you want to save the document from the list of options under Save In.
- Enter your comments about the document in the Notes box.
- If you want the notes to be visible to the other users you have shared the folder with, select Allow recipients to view your notes. If you want the notes to be visible only to you, clear the checkbox.
- Click Save.
The users you have shared with will be notified by email, and will find the document in their Shared by others folder. You'll find the document in your Shared by me folder.