Sales Tax Information and Frequently Asked Questions

Each user of Lexis Advance® and LexisNexis® Account Center must be assigned to a location that is created in LexisNexis Account Center for your organization. A user's Location is the user's physical location. Charges and taxation are based on active users' physical location at month end. The firm is responsible for updating users and ensuring users are assigned to the correct physical location within LexisNexis Account Center.

Below is a list of frequently asked sales tax questions. If you need additional assistance, contact your LexisNexis representative. You can find the contact information by clicking the Contact button in LexisNexis Account Center.

Q. What is your company's legal name?

A. The legal name of the company is RELX Inc. DBA LexisNexis.

Q. What is your company's Taxpayer Identification Number (TIN) or Federal Employer Identification Number (FEIN)?

A. The TIN or FEIN is 52-1471842.

Q. What is the remit-to address to set up LexisNexis as a vendor in our Accounts Payable system?

A. Please select the address below that aligns with your Invoice Contact Location:

 

For Invoice Contact Locations located in AL, AK, CT, DE, DC, FL, ME, MD, MA, NH, NJ, NY, PA, RI, SC, VT, VA, WV

Use this address:

P.O. Box 7247-7090

Philadelphia, PA 19170-7090

 

For Invoice Contact Locations located in AK, AZ, CA, CO, HI, LA, NV, NM, OK, UT, WA, WY

Use this address:

P.O. Box 894166

Los Angeles, CA 90189-4166

 

For Invoice Contact Locations located in GA, ID, IL, IN, IA, KS, KY, MI, MN, MS, MO, MT, NE, ND, OH, SD, TN, TX, WI

Use this address:

P.O. Box 2314

Carol Stream, IL 60132-2314

Tip: If you still require a W-9, fax a request to (937) 865-9429.

Q. Does my company need to provide a 1099?

A. No, RELX Inc. is a corporation so one is not needed.

Q. Why is there sales tax on my invoice?

A. RELX Inc. DBA LexisNexis is registered in all 50 U.S. states and Canada. Therefore, the company has the obligation to withhold sales and use taxes on any taxable sale.

Q. Why are you assessing sales tax on one of my locations but not on another?

A. Each state or local jurisdiction determines whether or not a sale is taxable. It is possible to have a taxable sale in the State of New York and another sale located in the State of Florida that is not taxable. In this situation, only the services sold to the New York account would be taxable.

Q. Why is the rate on my invoice different than my state's sales tax rate?

A. There are several reasons for this situation. Calculate the tax rate by dividing the total taxes invoiced by the total usage. This will be different than the actual tax rates if there are multiple taxable locations or both taxable and non-taxable locations or services on a single invoice. Also, there are a few jurisdictions that impose a different tax rate on certain services.

Q. How did you come up with the sales tax rate that is reflected on my invoice?

A. The sales tax that you are invoiced for is a roll-up of all taxes for your jurisdictions. This may include taxes at the state, county, and potentially local level.

Q. My account is a government or a non-profit agency and should not pay sales taxes; how can I get these removed from future invoices?

A. Send in a copy of your state's sales tax exemption certificate. Each state has a unique certificate so if your account has multiple locations in various states you will need to provide a certificate for each state.

An IRS letter is never acceptable documentation for sales tax exempt status. An IRS letter excludes an organization from paying “federal income tax” and has no bearing on state sales tax laws.

Q. Where can I get my state's sales tax exemption certificate to complete?

A. Each state has a website for use by individuals and businesses. Review the forms section of the website to find the appropriate sales tax exemption certificate.

Q. I need to send in my sales tax exemption certificate. What is the email address?

A. They can be sent to this address: LNG-DAY-Tax Department

Copyright © 2020  LexisNexis.  All rights reserved