Image files are the original record scanned into a file format that is viewable in Concordance Image. Typically, the vendor who processed your documents supplies you with a corresponding image load file along with your images. If you do not receive this file, you can still load your images. However, having the image load file is recommended.
Image files can be paper documents that are scanned, or e-mail or native documents that are also processed. Your images can be single-page or multiple-page files and are usually named with your image alias. We recommend using single-page TIF files because the images load faster for review and are easier to work with if you need to adjust document breaks.
Your corresponding image load file provides an image alias, volume, file name and path, page break, box break, and page count information. These files are usually in .opt, .log, or .txt file formats.
Since your image files and image load file are typically provided by a vendor on a CD or DVD, the path information listed could be written in the D:\ drive and will need to be changed. You can provide the vendor with a specified directory path in advance if you already have a designated location for your images. If not, you can change the directory information yourself.
•Directly within the image load file (recommended)
•In Concordance Image after loading the file information
Both directory file path changes are made with a simple search and replace. Once you have moved your images from the CD or DVD to the server, this directory is what you want to place in the image load file or in Concordance Image. You can edit the file path before or after the import process.
•Up to 16,770,266 images per document
•Up to 536,870,912 volumes
•Can open .tif, .jpeg, .bmp, .gif, etc. Concordance Image cannot open PDF files.
•Image key: Value in the image field, if it matches the file name
•Image alias: Value in image field, when different than image file name
•Combined length of the image key, plus the file name and path must not exceed 1001 characters
•TIF and OCR text files can be stored in the same folder
•All TIF files from the same document do not have to be in same volume
•If you do not have a Concordance database with document breaks, you will need to use a load file with document breaks, or set them manually in Concordance Image
The Concordance Image load file format is a delimited ASCII file containing all information necessary to insert links into the imagebase. The load file consists of seven delimited entries. Reference the following table and examples when formatting images.
Example: Concordance Image format for single-page TIFF files
Example: Concordance Image Format for Multiple-Page TIFF files
Your load file format’s alias should match your image key from the Concordance database. Concordance stores this key in order to reference the image.
When receiving images, you may not be provided with an image load file for Concordance, but may receive image load files for other discovery applications. These files often have a .dii, .lfp, or .oll extension. We recommend familiarizing yourself with these formats as well.
If you only receive these formats, you can convert these files into the proper format for Concordance Image using conversion utilities.
Example: Other load file format for single-page TIFF files
If your image files aren’t importing properly, check the following:
•Locate and replace volume paths on the Directory tab.
•Customize the path prefixes on the Path tab.
•Verify the file name and path information in the image load file (after you locate and replace) by pasting the volume path into the Windows Run field. If the path is correct, the proper folder or image opens.
•Edit the .vol file in List File Management dialog box to remove unwanted entries. Or, export a .log file and edit in text format.
•Use UNC paths when on a network for inconsistent drive mappings.
•Verify that all documents in the current query link to an image, and verify that every image exists. Records with missing links in the imagebase are tagged and tracked in a .log file.
•Have the image re-processed if the TIF file is corrupt or is an incompatible format.
•Rotate images using Adobe Photoshop®, Microsoft Office Document Imaging, or Irfanview.
1.From the Windows Start menu, open Concordance Image.
2.In Concordance, on the Dynamic toolbar, click the View image (camera) button to activate and synchronize Concordance Image with the database.
Concordance Image automatically launches a message prompt. This is not an error in the system; the application simply cannot locate the image files because they are not imported yet.
4.In Concordance Image, on the Tools menu, click Imagebase Management.
Clicking Imagebase Management opens the Open dialog and Concordance automatically creates the .dir and .vol files, which are stored in the same folder as your database.
5.Browse to and click the database's .dir file, and then click Open.
Clicking Open opens the Imagebase Management dialog box.
6.Click the Register – Load tab to load and register your image files.
7.Click the Browse button, locate and open the image [volume name].opt file you want to load.
The Replace images with duplicate aliases check box is selected by default.
8.Click the Load button.
9.In the Status field, verify that the image files transferred into the database, and then click OK.
10.In Concordance, open a record to view your image files.